In the manufacturing sector, documentation is necessary. However, the sheer number of documents that manufacturing workers deal with on a daily basis can be overwhelming, and these documents are often poorly organized and stored in many different places. Poor documentation management costs time and money: Manufacturing workers spend 20-40% of their time gathering information (IBM) before completing
tasks, and nearly 21% of companies say a lack of document control resulted in 5 or more documentation remediation incidents (MasterControl).
Ready to make a change? Using an intelligent information system like M-Files for manufacturing procedures can greatly improve the ROI of your company.
Whenever you save your workers time, you are improving your ROI.
An intelligent information management system saves time by gathering all your company’s documents into a single repository with an advanced search function. In this system, workers can find essential documents in moments. Optical Character Recognition (OCR) even makes your paper files text searchable. M-Files also allows workers to immediately route draft deliverables to reviewers, streamlining the approval process.
Transparency and Control
Transparency and control in your information management system helps avoid costly mistakes or malicious action. With M-Files, you have control over the entire system from your computer. You can assign role-based access to your workers, allowing everyone to see only the documents that are relevant to their roles. Document version history and impressive reporting capabilities integrate transparency and control into the system even further.
Eliminating Paper and Manual Errors
In fact, any time you automate a process company-wide, you reduce time, cost, and potential for human error. Using M-Files for manufacturing procedures allows you to automate and enforce specific documentation actions to comply with ISO and other industry regulations. You can scan in documents like invoices and purchase orders from anywhere, reducing the risk of losing important documents. Additionally, metadata ensures contracts and reports automatically include correct names, titles, locations, and more.
Reducing Shipping Costs
M-Files helps you reduce shipping costs—and, therefore, improve ROI—by controlling shipping documentation via automated workflows. Paper shipping documents run the risk of getting lost on the floor or having multiple versions if customer orders change. Electronic document management eliminates paper documents so shipping staff can be sure they are using the most recent version. Automating the shipping workflow ensures products go out the door with proper documentation.
High Quality Deliveries to Customers
High-quality and safe deliverables are one of the most important goals of your company. With an intelligent information management system, you can track quality procedures from the office to the shop floor. You can also elevate quality documents and courses into mandatory learning material across your company. Workers can digitally report safety issues to ensure continuity and follow-up, find all regulatory compliance documents in one place, and easily automate data retention or destruction policies.
M-Files for Manufacturing
As you can see, an intelligent information management system can increase your ROI and make your manufacturing company run more smoothly and efficiently. M-Files provides a next-generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, data, and content across the organization without disturbing existing systems and processes or requiring data migration. To learn more about M-Files, visit lamininsolutions.com or call 1-904-810-3299