In this blog, we’d like to consider how to use AI for accounting in a safe and effective manner. We’ll focus on Aino, the AI interface in M-Files, as an example of accounting AI done right.

Why Accounting Automation Matters

 Using AI and chatbots in accounting is just one part of a broader movement towards accounting automation. Automation software can largely eliminate tedious manual tasks like data entry or copying information from one document or system to another. Automation solutions can create accounting document templates, send documents through approval workflows, enhance security, and more.

M-Files is one of the best accounting automation solutions on the market. M-Files organizes documents based on what they are, not where they are stored, creating a metadata-powered search and organization.

To learn more about accounting automation and how M-Files can help your business succeed, check out this blog.

The Benefits of M-Files Aino 

M-Files now comes with an AI tool called Aino (“I know”). Aino is more than just a chatbot for your employees—it transforms the document search experience, summarizes documents, and more. Here are three main ways in which Aino can transform your accounting processes:

• Efficiency: Aino can automate an impressive number of tasks that used to take accounting employees hours of tedious labor. It can enter data, conduct research, tag documents, generate metadata, and more.
• Document search: One of the most important aspects of Aino is how it revolutionizes document search within M-Files. Through the power of natural language processing (NLP), employees can search for documents using their own voices and languages. Aino can translate and parse these questions in order to find the document. Gone are the days when you had to remember a file’s exact name in order to find it!
• Document summary: In addition, you can ask Aino to summarize a long document or extract just the information you need. For example, you can ask Aino who approved the document, when it was created, and what amount of money it deals with. You’ll receive an answer without having to read the document yourself. Even clients can use Aino to get this information (if you give them access to do so).
• Security: You might think, “so what’s so special about Aino? Lots of AI interfaces can do those things.” While that’s true, only Aino can keep your M-Files data securely within your system. Accounting data is very sensitive and should be protected at all times. Unfortunately, your employees may forget that any data sent into an outside chatbot/AI interface is fed right into that AI’s database and is no longer private. That’s why an internal AI solution is so important for accounting departments! What’s more, within the system, Aino will only return information about documents that each particular user has access to.

For even more detail on how M-Files Aino can benefit your business, read our blog about it here.

Sound Good to You? Get Started with Aino! 

Here at Laminin Solutions, we’re experts on implementing, integrating, and customizing M-Files. We can help create the perfect solution for your unique business needs! If you’re interested in learning more about how your accounting operations could use the power of M-Files and Aino to maximize profitability and efficiency, contact us today. We’re excited to speak with you!