AI is all the rage in business right now, as companies race to find the best ways to apply this powerful new technology. AI has the potential to revolutionize how many employees work, with promising developments being made in everything from design to content creation to business intelligence. While this field is still developing at a dramatic rate, one area where AI has already made a huge difference is in search fields and chatbots.
In fact, these two applications of AI are some of the ones that have reached the general public most quickly. Most search engines have incorporated AI to some extent, and chatbots are proliferating across the internet.
Both of these applications can greatly enhance document management software, and M-Files hasn’t wasted any time incorporating both into its solutions. They call their AI software “M-Files Aino.” Let’s take a closer look at Aino and the benefits it can have for your company’s document management.
An Introduction to M-Files and Aino
M-Files is a modern document management software that can transform any business that needs to store or create a large volume of documents. By storing documents based on what they are, not their repository, M-Files provides an intuitive, metadata-driven organization and interface. It also provides a documentation automation solution, allowing internal and external users to generate formulaic documents through simple questionnaires.
Aino (pronounced “I know” —get it?) is the AI solution that M-Files has incorporated into their software. Aino transforms the document search experience on several levels, along with many other benefits. It also provides a new chatbot feature for employees to use.
Benefits of M-Files Aino
Here are some of the main benefits of Aino in more detail:
- Natural language and “conversation” search: With Aino, employees can use natural language to find documents—they don’t have to remember the exact title or location of the document. They can also “talk” to Aino if they aren’t sure what they’re looking for, and Aino will suggest relevant documents.
- Language independence: For international companies, the language barrier can limit employees’ effectiveness, communication, and efficiency. Now, employees across the world can interact with Aino in their own languages and find the right document, no matter what language it is written in.
- Source visibility: When it comes to AI, sourcing and citing can be an issue. That’s why Aino comes equipped with source visibility—it will tell you exactly where it got any piece of information or document. In fact, you can even tell it before your query where to search or what kind of thing to search for.
- Document summaries: Sometimes, employees need to “get the gist” of a document, but don’t need to know all the fine details. Before AI, they would have no choice but to scroll through endless pages and search for the relevant information. However, Aino now allows employees to request short summaries of any given document. These summaries can even be attached to the document’s metadata in order to save other employees time later on.
M-Files is invested in AI and believes in its potential to transform document management software. As AI continues to develop, more Aino features are sure to come.
Sound Good to You? Let Us Know!
Here at Laminin, we love helping our clients harness the newest and best technology in order to improve their operations. We can help you strategize, implement, customize, and integrate your M-Files software. If you’re interested in what M-Files and Aino could do for your business, let us know! Contact us today to get the conversation started.